Storage Solutions for Course Content

MyMedia provides an archival storage and streaming solution for your course media content. The service is hosted by the U of T library and login is via UTorID. MyMedia features a simple interface that allows instructors, staff and students to upload an unlimited amount of video and audio content which can be managed and shared with anyone via Quercus and other platforms.

How to Upload Files to MyMedia and Share to Quercus

1. Login to MyMedia. As a faculty or staff member, you will have access to MyMedia by logging in with your UTORid and password .

2. Click on the Upload button at the top of the page and follow the instructions to upload the video/audio file of interest

3. After the upload is complete, your file will appear on your MyMedia homepage. To share this video, locate the video in the list and click the Share icon from the corresponding row.

4. The share button will generate a "Permanent Link" and an "Embed" link

   • The "Permanent link" is a standard link that will open your video in the web-based MyMedia player. This link can be emailed, posted in an announcement, added to a module or distributed by other means.

   • The "Embed" code can be added to a Quercus page using the "Embed" function in the Rich Content Editor or can be pasted directly into the HTML view of a Quercus page. It can also be embedded into any other webpage or content management system. The embed code will embed the player in-line with your other content. This method is useful if you would like to present media alongside writing or other content. You can edit the width and height parameters in the embed code to customize the size of the inline frame.

The Share Media dialog box allows copying of the Permanent Link and Embed Code

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How to Embed MyMedia in Quercus

Adding MyMedia content to pages

1. Copy the "Permanent Link" from the Share Media dialog in MyMedia

2. Enter the "Edit" mode for any page in Quercus

3. Paste the URL, or;

4. If you are linking text to the MyMedia recording, highlight it and select the "Links" icon in the Rich Content Editor toolbar.

Adding a link to MyMedia content into a Quercus page

Embedding MyMedia content in pages

1. Copy the "Embed Code" from the Share Media dialog in MyMedia

2. Enter the "Edit" mode for any page in Quercus

3. Click the "Embed" icon in the Rich Content Editor toolbar

4. Paste the Embed Code and press Submit

Embedding a MyMedia video into a Quercus page

Adding MyMedia content to modules

1. Copy the "Permanent Link" from the Share Media dialog in MyMedia

2. Locate a module into which you would like to add a direct link to the video

3. Click the '+' icon in the header of the module

4. In the "Add" drop-down menu, select "External URL"

5. Paste the "Permanent Link" into the URL field, optionally add a descriptive name for your video into the "Page Name" field

6. Leaving "Open in a New Tab" is usually preferred so students retain their Modules view in their current tab

7. Click "Add Item"

Adding a link to MyMedia content into a Quercus module

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How to set Privacy Settings in MyMedia

1. To set Privacy options for each file, select the edit icon (with the pencil) to the left of the file thumbnail. The default setting is "UOFT" will require anyone you share the link with to authenticate using a valid U of T login to view the content.

2. In the resulting window, select the second tab, "Privacy", to set the access permissions for your content.

3. Use the "Set visibility" options to select the availability of your content:

• • Selecting "Private" will make the video or audio inaccessible to anyone but you. You can use this setting to archive your content.

  • The "Group" function is unavailable until the next release of MyMedia. When released, will allow instructors to share a set of videos with a specific group of users, for example, a class.

  • Selecting "UofT" will require users to log in with a UTor ID to access the file [default]

  • Selecting "Public" has the fewest restrictions and allows anyone with the link to access the file (video or audio).

4. Under Preferences you have the following options:

• • Allow for download allows you to permit users to download the file.

  • Allow for discovery is currently disabled, but in there are future plans to allow opting-in for your file to be publicly 'discovered' by searching.

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OneDrive / Stream

Files uploaded to OneDrive are played back using Microsoft's Stream tool

OneDrive is the file storage and organization component of the M365 Office package. It is more than a media platform like MyMedia and is similar to DropBox or Google Drive. It offers 1Tb of storage and the desktop and mobile applications connect your file system to this storage. Any app on your device can save files to, and read them from, OneDrive. OneDrive is more convenient and flexible, but access to it requires that your UTorID remain active, whereas MyMedia content persists even if you leave U of T and later return.

OneDrive is not limited to media files, all files can be organized, hosted and shared from the platform. Unlike MyMedia, OneDrive for Business (the license U of T holds) does not support embedding.

OneDrive is accessible through the office.com Links to an external site. portal, the same location where U of T mail and other Office tools are found. Login is via Microsoft account which is also your U of T email address and UTorID.

How to Upload Files to OneDrive and Share to Quercus

1. From office.com Links to an external site., or any of the M365 suite apps, click the "Waffle", or 9-dot-grid, icon in the top left of the interface.

2. From the menu, select "OneDrive"

3. Find a folder into which you would like to upload your file or files.

4. Upload button and select the file of interest to upload. It will appear under your main "My files" page, of which you can then organize into folders if you like. You can upload files or entire folder. You can also drag and drop files onto the browser window.

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How to Share Content and Control Sharing Permissions

5. Right click on the file of interest or an entire folder and click on Copy Link

• • The default link that appears will only work for those who already have access. In most cases this is not what you want and in most cases the only person 'with existing access' is you. The current share permissions are confirmed with the note "People with existing access can use the link".

The default sharing permissions for a link generated in OneDrive allow only those who you previously granted permission to use it. You must change this to distribute the file or folder more widely.

6. Click Settings to change the permissions. The following options are available and each permission set generates a unique link:

• • Anyone - this means your file will be open to the public; if your link is shared by your students to anywhere on the Internet, anyone who clicks on the link will have access to your file. These expire after a maximum of 30 days per U of T policy.

  • People in University of Toronto - this means that only individuals who are a part of the UofT institution will have access to your file. You can set an expiry date to a maximum of 2 years from the date of share.

  • Only people with existing access - this means the file can only be accessed by people who already have permission to the file or the folder it is saved in. [the default]

  • People you choose - this means you can share the link with specific people you choose inside or outside of University of Toronto, using their name, group, or email. You can set an expiry date to a maximum of 2 years from the date of share.

More Settings

7. You can control whether the content is editable by recipients and the expiry date of the shared link under "More Settings".

• Can view - recipient(s) can't make any changes to the document

• Can edit - recipient(s) can make any changes to the document

• Can't download - recipient(s) can view the document, but can't download

• Set expiration date (MM/DD/YYYY) - to a maximum of 2 years from the date of share

8. Click "Apply" and copy the resulting link.

The link can be added to a module or pasted in a page in the same manner as MyMedia links.

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