LAST UPDATED: July 30, 2021

Every course has a course quota of 3GB. Once this quota is exceeded, you will be unable to upload course content (e.g. lecture recordings) to your course page. If you find yourself nearing the available space limits, you may consider using one or more of the alternative storage solutions listed in this guide.

You may always check how much available space you have left by following this FAQ guide: How do I find my current course storage quota?

In this Guide:

MyMedia
- How to Upload Files to MyMedia and Share to Quercus
- How to Set Privacy Settings in MyMedia
OneDrive
- How to Access and Upload Files to OneDrive
- How to Share Copied File Link and Control Sharing Rights

MyMedia

MyMedia provides an archival storage and streaming solution for your course's media content. Once you log-in, you will encounter an interface that allows you to upload a wide array of video and audio file formats of which you can then manage and share with your students via Quercus. Please note that MyMedia only supports audio and video files.

MyMedia is:

- Open to all faculty, staff, and students at the University of Toronto.
- Allows you to make the files publicly accessible or restrict them only to the University of Toronto community.
- Allows you to make the files downloadable to your students, if desired.
- Provides an embed code or permanent play link that you can use to share MyMedia files.
- Does not have a storage quota cap.

How to Upload Files to MyMedia and Share to Quercus

Screenshot showing the upload button.

3. After the upload is complete, your file will appear on your MyMedia homepage. To share this video, select the video from the list and choose the Share option from the bottom of the page.

Screenshot showing the Share button.

1. To share via link: Copy the Permanent Play Link
2. To share via embed: Copy the Embed Code

Screenshot showing the embedded code options.

4. Paste the copied permanent play link/embed code to where you would like it to appear in your Quercus course. For example, you may add the Permanent Play Link as an external URL to a Module. Or, you may choose to embed the media content to one of your course pages by pasting the copied Embed Code using the embed option in the Rich Content Editor (RCE).

Note: If you are moving your file(s) from Quercus to MyMedia to free up storage space, you will want to delete the file(s) from Quercus after verifying that they have been successfully uploaded to MyMedia. To delete the files from Quercus, navigate to the Files section of your Quercus course menu, then delete the desired file(s). For more information on how to do this, visit the following resource: Managing Your Files

How to set Privacy Settings in MyMedia

To set Privacy options for each file, select the edit icon (with the pencil) to the left of the file thumbnail.

Once you select the edit icon, it will open a new window with four tabs (see below). Select the second tab to choose privacy settings.

MyMedia privacy settings

Under Set visibility you have the following options:

- - Selecting "Private" will make the video or audio inaccessible to everyone but you.
  - Selecting "Group" when released, will allow instructors to share a set of videos with a specific group of users, for example, a class. This feature is not yet active.
  - Selecting "UofT" will require users to log in with a UTor ID to access the file.
  - Selecting "Public" has the fewest restrictions and allows anyone with the link to access the file (video or audio).

Under Preferences you have the following options:

- - Allow for download allows you to permit users to download the file.
  - Allow for discovery will, in future, allow your file to be publicly 'discovered' by searching.

- More details and help for MyMedia is available at MyMedia Help

OneDrive

OneDrive allows you to securely store all of your course/personal files in one place, easily share them with your students, and access them from any device. As a faculty/staff member at the University of Toronto, you will automatically have a OneDrive account with 1 TB of available storage space. OneDrive also allows you to control the sharing rights on your documents.

How to Access and Upload Files to One Drive

Log in to your online Outlook/UTmail+ account and click on the waffle icon in the top left corner. Select the OneDrive tool listed under Apps.

OneDrive Waffle 1.png OneDrive Waffle 2.png

Click on the Upload button and select the file of interest to upload. It will appear under your main "My files" page, of which you can then organize into folders if you like.

OneDrive Upload.png

How to Share Copied File Link and Control Sharing Rights

Right click on the file of interest and click on Copy Link

A pop-up will appear that says "Link copied". Ignore this notice for now and click on the bottom box that says "People with existing access can use this link". This is where you will control the sharing rights to your file.

OneDrive Link Copied-1.png

Select your desired sharing option and click the blue Apply button. The options are as follows:
- Anyone with the link - this means your file will be open to the public; if your link is shared by your students to anywhere on the Internet, anyone who clicks on the link will have access to your file.
- People in University of Toronto with the link - this means that only individuals who are a part of the UofT institution will have access to your file.
- People with existing access - this means the file can only be accessed by people who already have permission to the file or the folder it is saved in.
- Specific people - this means only people you have indicated will have access to the file. You may add people by entering their email address in the text field. You are also able to search for individuals who are already a part of the University of Toronto.

OneDrive Permission.png

You will be brought back to the "Link copied" pop-up window. You will notice that the bottom box will show the sharing option you have selected. Your link can now be copied and pasted to your Quercus course with your desired sharing rights applied.

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