3.3 Retention Schedules

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 A RRSDA is a timetable created for a specific group of files or records that determines their life-span (life cycle):

  • How long records should be kept in the office where it was created (active period)
  • How long they should be stored off-site (semi-active period)
  • What happens after the expiry of the total retention period (final disposition)

RRSDAs also includes other important information such as the Office of Primary Responsibility, the description, purpose and use, the retention rationale and filing guidelines for organizing the records so the RRSDAs are easily applied.

RRSDAs are developed by the Archives and Records Management Department in consultation with the department(s) holding the records and come into force upon approval and signature by the University Archivist. For a list of SFU RRSDAs click here Links to an external site..

To learn more about RRSDAs, simply hover over any section and listen to the audio clip about that section. At the lower corner, you can also listen to the complete podcast (both long and short versions).

 

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Transcript for the long version Download Transcript for the long version of "How to read a retention schedule"

 

Transcript for the quick version Download Transcript for the quick version of "How to read a retention schedule"

 

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