1.1 What is records management and why it matters?
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What is records management (RM)?
RM is the development and application of systematic standards to the recorded information which is required to administer and operate the University, so that the right information gets to the right people at the right time for the right purposes.[1]
Why records management matters?
Records enable and support the Universities work to fulfill its mission. Since records contain information, a valuable resource, it is essential to take a systematic approach to the management of records.
Some benefits of proper records management are:
| Protects the rights of the unit, its employees, and the community | Provides continuity in the event of a disaster |
| Protects records from inappropriate and unauthorized access | Meets statutory and regulatory requirements including archival, audit, and oversight activities |
| Provides protection and support in litigation | Preserves information with historical significance |
| Contributes to the smooth operation of your unit's activities by making the information readily available | |
In summary, good records management practices makes our and our unit's work, more efficient, productive, and transparent.
| Share your thoughts with us! Go to Discussion 1.1 and reflect on how records management impacts your day to day at work. |
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[1] Retrieved from https://www.sfu.ca/content/dam/sfu/archives/RM_Resources/WhatIsRecordsMgmt.pdf Links to an external site.