The Quercus course life cycle is a timeline of events a course goes through from creation to delivery to archived (read-only*). This resource will help you plan to build, update, and backup your Quercus course. Where applicable, tasks suggested here are linked to a relevant support resources that will help you complete that task.

TIMELINE (approximate)	AUTOMATED QUERCUS EVENTS	SUGGESTED INSTRUCTOR TASKS
4 months before the start of term	Courses are created on Quercus Instructors and Students are automatically enrolled into courses from ROSI If you don’t see your course on Quercus, refer to Instructor Quercus Checklist	Add Teaching Assistants and other course staff If applicable, merge multiple courses by cross-listing sections If applicable, copy Course Files and settings from a previous course Add course content Review Quercus Support Resources Register for Quercus training sessions
1 week before the first class		Make course available by publishing course
During the course		Export the Gradebook regularly for your record keeping (Note: letter grades are not included in the export) Download recordings made to Zoom Cloud within 120 days.
End of term	Users can no longer be added to course sections via +People feature. Visit the instructions on how to add people to a course section after the end of term".	Export the Gradebook (Note: letter grades are not included in the export) Export Course Content and save the course package to your computer or Office 365 OneDrive Submit final grades to your department
1 month after the end of term	The course is placed in a read-only* state for Students, TAs and Designers.
1 year after the end of term	The course is placed in a read-only state for Instructors**

* Read-only for Students means that the course is not available for submitting assignments, posting discussions, or any other action-based task within a course. Students will no longer receive notifications for the course updates.

** Read-only for Instructors means that the course is not available for editing items, uploading files, grading, or any other action-based task within a course. Instructors can no longer message students in the course via the Inbox tool.

Courses That Run Beyond ROSI Sessions

For courses that run longer than the ROSI-defined term length, instructors can override the default term end date in Quercus.

To enter a new end date: Course Participation.png

In Settings select Course Details
Scroll down to Participation
If this is set to Term select Course from the drop-down menu
Enter the new end date
Select Update Course Details to save your changes

Note: If the course Participation is set to Term, the dates displayed in the Start and End boxes show the student participation window offsets, and not the term dates.

Contact your Divisional Support representative for assistance with overriding default course end dates and visit the Canvas page on Changing Course Dates for more information.

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