** Audio Story Disclaimer **

You will need to save your audio story as an .mp4 in order to obtain a transcript, Microsoft Office will not automatically transcribe your .mp3 files. You can use VLC Player or iTunes to convert your files.

- - Guide to converting files using VLC Player
  - Guide to converting files using iTunes

Follow these steps to generate your WebVTT file:

Add your file media file to your OneDrive.

Upload video to OneDrive

Open the video and it should open within MS Stream within Sharepoint. Select the Video Settings menu.

Open video in MS Streams

Within the ‘Video settings’ menu, select the ‘Transcript and captions’ drop-down menu. Then select ‘Generate’.

Select Video Settings

Then select ‘Generate’.

Generate Transcript

Select the Spoken language of the video. Then select ‘Generate’ again.

Select transcript language

The system will process for a little while and the ‘Transcript and Captions’ menu will change and only allow you to upload a closed caption file. At this point, MS Stream is processing your video and transcribing it. This can take anywhere from a few minutes to several hours depending on the length of the video. Let the system process the file and reopen the video later.

Wait for transcript to Generate

When you reopen the file, you should now notice a new menu item under ‘Video Settings’ called ‘Transcript’. When you open the ‘Transcript’ menu you have the option to ‘Download’, ‘Search’ the transcript, and if you select the timestamped transcript text, you can then Edit the content. When you have completed your edits, remember to select ‘Done’ to save your edits.

Edit your closed captions

When you have completed reviewing the auto-generated closed caption file, select Download it will generate a .VTT file. A VTT file is a text file saved in the Web Video Text Tracks (WebVTT) format. This is the file type you will need to obtain in order to add closed captioning to your video within MyMedia.

Download .vtt

If you are anticipating using these WebVTT files as a transcripts, especially for audio stories, you will need to clean the extra metadata out of the file.

This is an example of what your WebVTT file will look like, if you open it in a text editor such as notepad.

Screenshot of a Notepad application when viewing a WebVTT file

WEBVTT

fc6be1cb-6ee1-4520-8911-968779dbcccc-0
00:00:03.190 --> 00:00:06.397
Use Boolean Modifiers such as
phrase searching, truncation,

fc6be1cb-6ee1-4520-8911-968779dbcccc-1
00:00:06.397 --> 00:00:09.498
and wildcards to make your
search more effective and find

The first two lines of these four line sets are used my media players to correlate the next two lines with the timing of your media file. In order to make a proper transcript they will need to be removed. Otherwise, screen readers will read aloud all that gibberish, and that is both confusing and unnecessary.